Administrative Coordinator I

Responsibilities

• Provides administrative support to the Associate University Librarians in the recruitment process for librarian positions including making travel arrangements, advertising, coordinating interviews and contacting applicants.
• Captures and distributes librarian candidate itineraries, creating calendar appointments for all interview participants.
• Attends search committee meetings and provides administrative support.
• Supports the Libraries Administrative Suite by providing administrative support, maintaining conference room and vehicle calendars, and serving as backup for answering the main line and assisting with front desk duties.
• Participates in the coordination and planning of logistical arrangements and administrative support for Libraries Administrative Suite events.
• Serves as backup departmental parking representative.
• Schedules library resource tabling reservations.
• Plays a role in the planning and execution of administrative operations.
• Assists with maintaining AUL’s calendars as needed for the four Associate University Librarians and their units.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years’ experience in office administration.
• Experience with making travel arrangements and itineraries.
• Experience using Emburse.
• Experience managing multiple calendars.
• Event coordination and planning experience.
• Knowledge of SharePoint or Google Docs or other cloud-based storage.
• Ability to deal effectively and tactfully with a wide variety of people in person, via telephone, and in writing.
• Ability to perform effectively in a fast-paced environment with changing priorities.
• Ability to multi-task and work collaboratively with others.
• Excellent customer service skills.
• Attention to detail.
• Excellent organizational and planning skills.
• Ability to communicate effectively, including excellent verbal and written skills.
• Reliable attendance.
• Ability to maintain confidentiality on all personnel matters.