Administrative Coordinator - Facilities - Lincoln, NE

About the Role

The Facilities Administrative Coordinator serves as the Facilities department point-of-contact and coordinates routine facility maintenance, security and fire alarm systems, facility construction projects, regulatory compliance, and scheduled and unscheduled preventative maintenance of facilities and equipment. This position performs all administrative functions for the facility operations team in a timely and organized manner and assists the management team to achieve the department’s vision and objectives.

Responsibilities

• Oversees all information in the SDS database, for electronic storage and retrieval, by entering new and updated information for all approved chemical compounds and approves data entry of other authorized personnel.
• Oversees scheduled and unscheduled preventative maintenance by serving as the point-of-contact for team members, contractors, and outside vendors. Coordinates scheduling for work to be performed, enters, and tracks information relative to the work performed.
• Coordinates inspections of various suppression systems, backflow (domestic and fire) systems, fire alarms, security systems, cranes and hoist inspections, elevator inspections, etc.
• Receives calls, logs, dispatches, and follows up on work performed.
• Oversees training and utilization of preventative maintenance software.
• Assists with the scheduling needs of maintenance and repairs of the Duncan properties.
• Performs all administrative functions for the Facilities team including answering the phone, taking messages, monitoring email, typing, etc. Responds to requests or inquiries or notifies appropriate team member.
• Tracks usage and monetary value of utilities and receives and communicates potential practices to reduce consumption and cost. Evaluates, researches, and reports inconsistencies in utility usage.
• Authorizes utility bills to be paid and codes appropriately for Accounting.
• Opens departmental work orders as necessary.
• Attends meetings as a department representative as needed.
• Monitors building leases as they expire and notifies appropriate personnel of increases.
• Receives calls and/or documentation regarding malfunctioning equipment, assesses malfunction, and relays information for repair to appropriate team member or outside contractor.
• Receives notification of recalls and communicates with the department for downtime of equipment.
• Responds to fire and security alarms, assessing and determining the type of alarm, determines action needed, and notifies appropriate team member and/or vendor.
• Serves as point-of-contact for scheduling preventative and general maintenance of fire and security systems.
• Oversees AMAG (security system) and camera systems.
• Oversees badging (LAA & company badges) and serves as point-of-contact with Lincoln Airport Security.
• Oversees company key system.
• Performs other duties as assigned by management.

Requirements

• High School graduate or equivalent required; business courses at a college level preferred.
• One year of previous office experience required.
• Experience in facility/vehicle maintenance operations, environmental safety regulatory operations, workplace safety regulations, or related experience preferred.
• Proficiency with Microsoft Software (i.e., Word, Excel) and other software and data entry.
• Must have a valid Driver’s License and an acceptable driving record.
• Regularly scheduled attendance required; on-call for all facility emergencies.

Qualifications

• Reads small print.
• Hears sounds associated with mechanical deficiencies.
• Repetitive motion; tolerates standing, walking, bending, kneeling, stooping, crouching, crawling, climbing, and sitting.
• Tolerates working in noisy environments.

Benefits

• Relocation Assistance available for those that qualify.
• Comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) available to team members on day one.
• Health Savings Account with employer and employee contributions.
• 401(k) program with 50% match on the first 6% contributed (contributions can begin within the first 45 days).
• On-Site Fitness & Health Clinics at the MRO locations.
• Variety of In-House Training opportunities or Tuition Assistance to further education.

Schedule

Monday through Friday, 8:00 AM to 5:00 PM.