Administrative Coordinator- Engagement

About the role

InPwr, Inc. is seeking an experienced Administrative Coordinator- Engagement to join our dynamic team. We are an award-winning electrical design-build firm based in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, Fort Myers, FL, Dallas, TX, and Charlotte, NC. Named a Top Places to Work in 2019, 2022, 2023, and 2024, we focus on complex opportunities and take electrical design to the next level, with licenses in over forty states and projects nationwide. Come join our team!

Responsibilities

• Track new hire pipeline from offer to first day and maintain record-keeping for Engagement department.
• Manage the new hire welcome gift process.
• Collaborate with multiple departments to ensure new hires are set up for success (e.g., technology, platform access, software permissions, PPE, training).
• Coordinate and schedule post-orientation onboarding activities.
• Set new hire desks with office supplies.
• Support Engagement Specialist in welcoming new hires during their first week.
• Track and manage new hire swag.
• Partner with InPwr Travel & Events team to ensure orientation logistics are completed in a timely way (e.g., flight, hotel, car rental, meals, etc.).
• Reserve meeting rooms, send meeting invitations to guests, serve as liaison to orientation speakers during the event, prepare orientation materials (name tags, welcome materials, facilitator supplies), and assist Engagement Specialist with updating orientation materials.
• Manage employee recognition programs (e.g., Champion of the Month, work anniversaries, etc.).
• Coordinate small- to mid-size engagement events for InPwr team members and the community.
• Collaborate with Engagement Specialist to create and evaluate metrics of event success.
• Support InPwr team members through life-event gifting and communicate with relevant departments.
• Support miscellaneous needs of the Engagement department.

Requirements

• Attraction to detailed and structured work.
• Strong organizational skills.
• Demonstrated self-leadership with a proactive, team-first attitude.
• Absorbent to being positive and approachable at all times.
• Natural ability to set priorities and establish timelines and work the plans to completion.
• Excellent verbal and written communication skills.

Technology & Tools

• Skill using Microsoft Word, Excel, Outlook, and SharePoint.
• Experience with OneNote.

Benefits

• Medical, Dental, Vision, and Life Insurance - 100% company-paid for employees.
• Paid vacation & holidays.
• 401(k) company match.
• 30-day paid sabbatical every 5 years of employment.
• Stable employment with a growing company.
• Highly competitive salary.

Physical Requirements

• Must be able to lift and move tools and equipment (up to 50 lbs.).
• Able to work in warehouse and occasional job site environments.
• Regular use of computers and handheld devices.