ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Human Resources: Engagement

About the role

The Engagement Team within the Human Resources Department is responsible for advising Human Resources, the Executive team, various project teams, and SwRI Advisory Groups on engagement topics, trends, and initiatives. The team coordinates SwRI’s engagement efforts primarily by planning and executing various events for staff, supporting employee resource groups, and participating in community engagement through high school tours and by attending community events. The Engagement Team also coordinates the SwRI‑United Way annual campaign.

Responsibilities

• Support internal celebrations, events and acknowledgements.
• Assist in the planning and organizing of events on campus, help with coordinating off‑campus events.
• Support the section by maintaining accurate financial reports and activity logs.
• Coordinate third‑party vendor support for larger events.
• Perform administrative support for events such as reserving rooms, submitting café request forms, and purchasing additional items.
• Schedule meetings and maintain the SwRI Engagement calendar and activity logs.
• Support the coordination of the SwRI‑United Way campaign by collecting RSVPs for various events, tracking fundraising activities and organizing volunteer events.
• Submit purchasing requests for third‑party vendors needed for multiple events throughout the year.
• Track ERG budgets and expenses per event, submit Workforce Development forms and maintain log of community activities.

Requirements

• High school diploma or equivalent.
• 10‑15 years of administrative experience supporting a department section of 2‑4 staff and multiple events.
• Effective communication and organizational skills with ability to utilize Microsoft and Outlook.
• A valid/clear driver’s license is required.
• Job location: San Antonio, Texas.

Pay

By joining our team, you will receive an additional $500.00 in your first paycheck (minus applicable taxes).