Administrative Coordinator – Engagement

About the role

InPwr, Inc. is seeking an experienced Administrative Coordinator- Engagement to join our dynamic team. We are an award-winning electrical design-build firm with offices in multiple locations and a strong commitment to employee well-being.

Responsibilities

• Track new hire pipeline from offer to first day and maintain record-keeping for Engagement department.
• Manage the new hire welcome gift process.
• Collaborate with multiple departments to ensure new hires are set up for success (e.g., technology, platform access, software permissions, PPE, training).
• Coordinate and schedule post-orientation onboarding activities.
• Set new hire desks with office supplies and support the Engagement Specialist in welcoming new hires during their first week.
• Partner with InPwr Travel & Events team to ensure orientation logistics are completed in a timely way (e.g., flight, hotel, car rental, meals, etc.).
• Reserve meeting rooms, send meeting invitations to guests, and serve as liaison to orientation speakers during the event.
• Prepare orientation materials (name tags, welcome materials, facilitator supplies).
• Aid the Engagement Specialist in updating orientation materials.
• Manage employee recognition programs (e.g., Champion of the Month, work anniversaries, etc.).
• Coordinate small- to mid-size engagement events for InPwr team members and the community.
• Collaborate with the Engagement Specialist to create and evaluate metrics of event success.
• Support InPwr team members through life-event gifting and communicate with relevant departments.
• Support miscellaneous needs of the Engagement department.

Requirements

• Attraction to detailed and structured work.
• Demonstrated self-leadership with a proactive, team-first attitude.
• Natural ability to be positive and approachable at any time.
• Excellent verbal and written communication skills.
• Skilled using Microsoft Word, Excel, Outlook, and Experience with SharePoint and OneNote.

Benefits

• Medical, Dental, Vision and Life Insurance - 100% company-paid for employees.
• Paid vacation & holidays.
• 401(k) company match.
• 30-day paid sabbatical every 5 years of employment.
• Stable employment with a growing company.
• Highly competitive salary.

Physical Requirements

• Must be able to lift and move tools and equipment (up to 50 lbs.).
• Able to work in warehouse and occasional job site environments.
• Regular use of computers and handheld devices.