Administrative Coordinator - Chemistry & Biochemistry

About the role

This position provides administrative support for the Chemistry and Biochemistry Department. Areas of responsibility include general and front office support, handling student-related issues, providing budget assistance, planning and executing activities and events, issuing keys, and managing facilities requests. This role works as part of a larger team consisting of the Department Chair, Associate Deans, and Dean’s Office administrative support staff.

Responsibilities

• General and front office support
• Handling student-related issues/matters
• Providing budget assistance
• Planning and executing activities and events
• Issuing keys and managing facilities requests
• Student hiring processes

Requirements

Working knowledge of budget policies and procedures. Ability to perform standard business math to track financial data, monitor department expenditures, and make simple projections using accounting principles. Ability to perform standard arithmetic functions for tracking and comparing data. Demonstrated customer service experience requiring a high-level of diplomacy and professionalism. Ability to exercise a positive, friendly, and professional customer service approach at all times on the telephone, electronic communications (email) and in person. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Demonstrated ability to independently and effectively multi-task and handle detailed procedures, priorities and projects while professionally accommodating a fast-paced work environment with frequent interruptions. Working knowledge of or the ability to quickly learn all the appropriate Federal, State, College, and Department policies, procedures, regulations and precedents. Ability to interpret, develop, communicate and implement or apply a wide variety of processes and requests with independence under varied and complex circumstances. Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines.

Qualifications

• High school diploma or its equivalent
• Type 45 wpm
• Four years of general office support experience

Skills

Customer service experience, independent problem-solving, organizational skills, multitasking, flexibility, adaptability, and familiarity with relevant policies and procedures.

Benefits

Best-in-class benefits package including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

Pay

Anticipated Hiring Range: $48,564 - $56,904 Per Year

Schedule

Flexible schedule moving from one assignment to another as the need arises.