Administrative Coordinator, Budget Planning and Analysis and the Treasurer's Office - UT System Administration

Responsibilities

• Prepare travel reimbursements for Associate Vice President Budget Planning and Analysis and Treasurer as needed.
• Schedule complex meetings on behalf of the AVP and Treasurer, and maintain calendars.
• Arranges training or other meetings, including scheduling facilities, ensuring needed equipment/technology, arranging and ordering meals, etc. on behalf of Budget Planning and Analysis and the Treasurer's Office.
• Aid in the development and maintenance of departmental administrative processes (onboarding, equipment inventory, etc.).
• Perform special projects as requested (e.g. data archival and transfer).
• Reviews, edits, and compiles reporting and correspondence as needed.
• Assists the AVP and Treasurer with research, document gathering, task follow-up, and project management.
• Provides administrative support to the Office of the Senior Vice President and Chief Financial Officer as needed.

Qualifications

• A high school diploma or equivalent along with at least five years' experience in an administrative support role or an equivalent combination of education, training and experience.

Additional Skills, Experiences, And Qualifications

• Exceptional customer service skills.
• Ability to be creative, nimble, solution-oriented, diplomatic, responsive, communicative, self-motivated, and willing to learn new things and self-starting.
• Advanced skills in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and in Adobe Acrobat Pro.
• Knowledge of office administrative processes, budgeting, accounts payable, purchasing, & payroll.
• Strong written and verbal communication skills, organizational skills, and attention to detail.
• Ability to handle multiple ongoing projects and independently establish priorities to meet deadlines.
• Ability to problem solve and refer questions/issues/situations to appropriate staff, office management, or other area of the University.
• Knowledge of UT policies and procedures and Systems.
• Ability to meet deadlines, anticipate needs of office and staff, and suggest improvements to make processes more efficient and effective.
• Ability to work in a team environment as well as independently.
• Ability to handle highly confidential and sensitive materials with integrity.
• Ability to multi-task, to work in a fast-paced environment, and to work with and meet deadlines.

Preferred

• Bachelor's degree.
• Experience in an administrative role supporting a finance function in a complex environment.
• Experience working with senior level leaders.
• UT or higher education experience.

Benefits And Compensation

Compensation for the position is budgeted for $26.44 ($55,000.00) - $31.25 ($65,000.00)

The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more.

Additionally, Tennessee residents do not pay a state income tax.

For more information on the University of Tennessee’s benefits, visit https://hr.tennessee.edu/benefits/

About Us

The University of Tennessee System is the state’s oldest higher education institution and preeminent public university. The UT System is comprised of campuses at Knoxville, Chattanooga, Pulaski and Martin; the Health Science Center at Memphis; and the statewide Institute of Agriculture and Institute for Public Service.

With a presence in each of Tennessee’s 95 counties and through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations and residents statewide.