Administrative Coordinator

We are looking for an Administrative Coordinator to support a non-profit organization in Green, Ohio through a Long-term Contract assignment.

About the role

This position combines operational coordination, reporting, and broad administrative support to help teams stay organized, maintain accurate records, and serve members efficiently. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident handling scheduling, documentation, and database-related tasks in a fast-paced environment.

Responsibilities

• Coordinate member assignments to care managers by reviewing program fit, geographic coverage, and staff capacity while maintaining accurate tracking records.
• Oversee updates to member information, resolve data discrepancies, and ensure individuals are aligned with the appropriate program or plan.
• Facilitate transitions between care managers and arrange required system access when members or staff need changes in permissions.
• Prepare and maintain monthly reports, statistical records, and program-related documentation for managed care activities.
• Open and organize new cases in designated clinical or care management systems for incoming members as required.
• Provide day-to-day administrative support by handling correspondence, mail distribution, document preparation, filing, copying, and proofreading.
• Manage calendars, confirm appointments, assemble meeting materials, and assist with conference room setup or event logistics when needed.
• Maintain internal databases, support large mailings, create packets and board materials, and step in to assist other support staff during high-volume periods.
• Contribute to process improvement efforts, support operational goals, and complete additional duties assigned by leadership.

Requirements

• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong attention to detail with the ability to maintain accurate records, reports, and database information.
• Proficiency with standard computer applications and office software, including document creation, spreadsheets, and presentations.
• Ability to manage calendars, schedule appointments, and prioritize multiple tasks effectively.
• Strong communication skills for working with staff, members, and external stakeholders.
• Experience handling inbound calls, written correspondence, and general office documentation.
• Ability to work independently while also providing backup support to team members as needed.
• Experience in healthcare, home health, managed care, or non-profit environments is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.