Administrative Coordinator

About the role

Support daily business operations by working closely with operations managers and other departments.

Responsibilities

• Maintain accurate administrative records and documentation
• Provide administrative support to multiple departments to ensure efficient daily operations
• Maintain company records, policies, and procedures, including coordinating and tracking HSE training requirements
• Assist the accounting department with accounts payable functions
• Gather, enter, and maintain data while preparing reports and updating databases
• Process and organize office correspondence, reports, and business documents
• Receive, sort, and distribute mail and route communications to appropriate departments
• Support internal communication between departments and external communication with vendors
• Coordinate with the IT department regarding office equipment and technology needs
• Monitor office supply levels and coordinate purchasing as needed
• Perform general clerical duties including filing, answering, and transferring phone calls
• Assist with office equipment coordination and troubleshooting through the IT department
• Welcome visitors and maintain positive relationships with vendors and service providers
• Help maintain compliance records and support HSE documentation and training initiatives
• Order, track, and maintain office supply inventory
• Assist with planning and coordinating company meetings and events
• Contribute to a professional, organized, and customer-focused office environment
• Follow all company policies, procedures, and safety requirements
• Perform other duties as assigned

Qualifications

• High school diploma or equivalent required
• Previous experience in an office management, administrative, or office support role preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• Ability to prioritize tasks and work independently in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional demeanor with excellent customer service and interpersonal skills