Administrative Coordinator

About the Role

The Administrative Coordinator is a key role supporting and managing office administration for Laborie sites. Skills include optimizing office procedures, coordinating visitors and vendors, and providing general business support and exemplary customer service.

• Reception & Visitors
  • Owner of Plant Calendar and Training Center Calendar to ensure all visitors and events are approved and scheduled to avoid conflicts
  • Receive visitors and provide optimal first impressions for internal and external customers in alignment with our Laborie brand and values
  • Conduct safety briefings for first-time visitors
  • Manage day-to-day administration of CARE system (Security & Card Access)
  • Manage incoming/outgoing mail distribution and courier services in conjunction with the warehouse/shipping team
• Office Administration
  • Maintain tidy and well-organized common areas
  • Event planning and coordination with caterers for on-site food/beverage, including set-up and clean-up
  • Serve on the Employee Engagement team to contribute to a positive workplace culture
  • Maintain office equipment and purchase and manage office supply inventory
  • Prepare, analyze, and coordinate with local suppliers for efficient delivery of products and services
  • Coordinate certain maintenance items for the facility with the Facilities Manager, property management, cleaning services, local utilities, and building security services providers
  • Provide support to shipping and receiving at the facility as backup
• Document Management & Administrative Support
  • Support Site Leader with all invoice and accounts payable duties, expense reporting
  • Handle and maintain confidential information with discretion
  • Assist Site Leader in coordinating materials for various presentations, Site Performance Reviews, and reports
  • Support Talent Acquisition and New Hire processes, including orientation materials and documentation (HR and payroll items)
  • Provide support for plant Sustainability reporting and sustainability projects
  • Support Operations team with various documentation related to Operations training
  • Perform other administrative tasks as assigned
• Project Management
  • Support management with special projects and process improvement

Requirements

• High school diploma (or GED equivalent); secretarial certification preferred
• Advanced Microsoft Office skills: Word, Excel, PowerPoint, Outlook
• Maintain a professional and welcoming demeanor
• Demonstrated professionalism in written and verbal communications
• Strong organizational and time management skills
• Ability to prioritize, multitask, and work with minimal supervision
• Flexibility to work overtime as necessary, sometimes without advanced notice
• Accuracy and attention to detail are essential
• Commitment to meeting deadlines
• Ability to remain calm under pressure

Benefits

• Paid time off and paid volunteer time
• Medical, Dental, Vision
• Pension Plan
• Parental Leave and Adoption Services
• Health and Wellness Programs and Events