Administrative Coordinator

Responsibilities

• Provide day-to-day administrative support such as meeting coordination, travel assistance, calendar management, and general office support
• Prepare and format documents, presentations, and reports using Word, PowerPoint, Excel, and SharePoint
• Aid with expense reports, invoicing, and purchasing card transactions using ConcurTrack
• Help prepare basic reports and summaries for internal use
• Support internal and external communications through writing, editing, and organizing content as needed
• Coordinate support for team events
• Organize team meetings, cross-functional collaboration, and company events
• Serve as a friendly and professional point of contact for visitors, calls, and internal inquiries
• Aid with general office operations including supplies, printing, mail distribution, and other administrative tasks

Qualifications

• Eager to learn, takes initiative, and enjoys working with a variety of people
• Entry-level candidates with strong skills and motivation are encouraged to apply
• 0–5 years of administrative, office, or coordination experience (preferred)
• Associate or bachelor’s degree preferred, but not required with relevant experience
• Strong written and verbal communication skills
• Comfortable multitasking and prioritizing in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience with Concur or similar expense systems is a plus but not required
• Strong attention to detail, organization, and follow-through
• Demonstrated ability to handle sensitive and confidential information with discretion
• A positive, team-oriented mindset and willingness to jump in and help where needed