Administrative Coordinator

Who We Are

At JINGDONG Logistics (JD Logistics), part of JD.com, we are a leading technology-driven supply chain and logistics solutions provider. Built on deep expertise in automation, smart fulfilment, and data intelligence, we operate end-to-end logistics services that empower businesses and enhance customer experience. Our integrated networks span warehouse management, line-haul transportation, last-mile delivery, bulky items logistics, cold chain, and cross-border operations, ensuring speed, reliability, and precision at every stage.

About The Team

You’ll be joining the JINGDONG Logistics team, which values collaboration, ownership, and a commitment to delivering high-quality results in a fast-paced, dynamic environment.

Position Overview

The Administrative Coordinator – Vendor Relations & Procurement will manage day-to-day administrative support across vendor relations, supply ordering, and expense tracking. This role ensures the warehouse and office operations run smoothly by maintaining supply levels, tracking inventory, coordinating with vendors, and managing invoices/credit card usage.

Key Responsibilities

• Serve as the primary point of contact for vendors and service providers. Negotiate pricing, contracts, and terms to ensure cost-effective purchasing.
• Maintain accurate records of supply usage and ensure minimum stock levels are available. Track and reconcile supply inventory across multiple warehouse locations.
• Order office and warehouse supplies (PPE, packaging materials, equipment, etc.) based on operational needs.
• Manage company credit card usage, ensuring accurate expense categorization. Process invoices, verify accuracy, and liaise with finance for timely payment.
• Support warehouse leadership with purchasing requests and vendor-related projects. Prepare documentation, reports, and presentations as needed.
• Ensure compliance with company procurement and finance policies.

Qualifications

• 2+ years of experience in administrative support, procurement, or vendor management (logistics/3PL experience preferred).
• Strong organizational skills with attention to detail and accuracy.
• Proficient in MS Office Suite (Excel, Outlook, Word); experience with ERP/WMS systems a plus.
• Able to manage multiple priorities and meet deadlines.
• Excellent communication and negotiation skills.

Why Join JDL?

• Be part of a global logistics leader with strong growth in the U.S. market.
• Exposure to vendor management and operational supply chain support.
• Collaborative work environment with opportunities to grow in operations and administration.