Administrative Coordinator

About the Role

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis, providing direct support to market management and operational leadership while offering broad assistance to the team. This role requires someone who is extremely friendly, positive, organized, and thorough—timely, consistent, reliable, and comfortable working both independently and as part of a team. The ideal candidate listens carefully, follows directions accurately, and possesses an energetic “get it done” attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages—naturally friendly, outgoing, confident, and extroverted
• Welcome guests, sign them in/out, and escort them into conference rooms—instinctively hospitable
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Ensure efficient and smooth day-to-day operation of the facility
• Maintain various logs and files, including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, and security equipment
• Sign for, schedule, and accept deliveries; ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly, and monthly security checklists
• Maintain supply inventory and keep all areas stocked (paper goods, printing areas, groceries, restrooms, and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Perform light data entry and proofreading/polishing of internal and external documents
• Create PowerPoints and/or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses, including blue bird reports and petty cash
• Perform any other task as assigned

Requirements

• 2 years’ experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self-motivate and innovate
• Ability to use initiative and independent judgment appropriately without overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math and collaboration skills; proficiency in problem-solving, analysis, decision-making, communication, and teamwork
• Organizational and presentation skills; leadership
• Understanding of and adherence to applicable state and industry regulations, safety regulations, local municipal codes, and organizational rules, regulations, directives, and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, including performance management tools, spreadsheet applications, and email
• Prior cannabis experience is not required
• Must pass all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess a valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge