Administrative Coordinator
gpac · Oklahoma City, OK · 1 mo ago
On-siteAdministrativeFull-time
About the role
An Administrative Coordinator to keep daily office operations organized and support the sales, service, and project teams.
Responsibilities
- Serve as the first point of contact for incoming calls, customers, vendors, and visitors.
- Coordinate employee travel, including flights, hotels, transportation, and itineraries.
- Prepare project submittals and equipment documentation packages.
- Organize company meetings, training sessions, customer events, and employee activities.
- Manage office supply orders, meeting lunches, and other office-related purchases.
- Maintain company databases, records, and filing systems.
- Process incoming and outgoing mail and packages.
- Track company vehicles, registrations, and maintenance records.
- Coordinate building repairs, inspections, and vendor service requests.
- Provide administrative support to sales, service, and project management teams.
- Assist with special projects and other office initiatives as needed.
Requirements
- 3+ years of administrative experience in an engineering, construction, or industrial environment.
- Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
- Experience coordinating travel, events, and office operations.
- Ability to manage multiple priorities and maintain a high level of organization.
- Professional communication skills and strong attention to detail.
- Experience supporting leadership teams.
- Experience with Acumatica ERP is preferred.
- Must be eligible to work in the United States without restriction and without the need for current or future sponsorship.