Administrative Coordinator

About the role

This fully remote position supports GFT’s Shared Services team as an Administrative Coordinator. You will interpret client contracts, ensure insurance compliance, and manage time-sensitive certificate requests while collaborating across internal teams.

Responsibilities

• Review and interpret client contracts to identify insurance requirements and compliance obligations.
• Issue insurance certificates aligned with client-specific contractual terms and conditions.
• Ensure ongoing compliance with insurance-related clauses and requirements within contracts.
• Manage a high volume of time-sensitive insurance certificate requests and contract reviews.
• Maintain accurate insurance documentation, records, and supporting files for audit and reference.
• Use spreadsheets and simple Excel formulas to track contract and insurance data.
• Collaborate with internal stakeholders to clarify contract terms and resolve insurance-related questions.
• Verify that all issued insurance certificates meet current contractual requirements and update as needed.
• Perform accurate and efficient data entry to support contract and insurance processes.

Requirements

• 3–5 years of experience demonstrating the ability to carry out the above technical and administrative functions.
• Experience reviewing contracts, insurance certificates, or compliance documentation preferred.
• Strong attention to detail with the ability to identify discrepancies and ensure accuracy.
• Excellent organizational and time-management skills with the ability to prioritize competing deadlines.
• Strong written and verbal communication skills for professional interactions with internal and external stakeholders.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and basic Excel formulas.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Ability to work independently while contributing effectively as part of a remote team.

Qualifications

• Bachelor’s degree preferred, or equivalent related experience.
• Experience with contracts, insurance certificates, risk management, or compliance processes preferred.
• Database application skills; HRIS experience is a plus.
• Experience with document management systems or contract management software is a plus.

Pay

$55,000 – $59,000; salary dependent upon experience and geographic location.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid time off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support for active participation in professional organizations.
• Incentive compensation for eligible positions.