Administrative Coordinator

About the role

Vibra-Tech Engineers, Inc. is seeking a full-time Administrative Coordinator to support their field operations and client projects.

Responsibilities

• Prepare high-quality proposals, including proofreading and ensuring compliance with guidelines
• Create maps, develop site layouts, and accurately document GPS coordinates using tools like Google Earth, ArcGIS, or similar tools
• Manage multiple projects from initiation to completion
• Cook up with homeowners, clients, field team, and vendors with strong follow-through until completion
• Schedule inspections, equipment installations, and site activities
• Perform cold calls when needed to gather complete project details and information
• Maintain excellent organization while multitasking in a fast-paced environment

Requirements

• Background in the construction, logistics, or related industry (strongly preferred)
• Experience with mapping tools (Google Earth, ArcGIS, or similar)
• Ability to write, proof, and prepare professional proposals
• Strong phone and communication skills
• Excellent organizational skills and ability to manage multiple projects simultaneously
• Highly proficient with Microsoft Office and able to quickly learn new software applications
• Strong attention to detail and follow-through mindset

Benefits

Comprehensive benefits are offered, including medical insurance, including spouse and family coverage, dental, vision, life, and long-term disability insurance, generous 401(k) contributions, paid holidays and vacation.

Pay

Details on pay are not specified in the job posting.

Schedule

Details on schedule are not specified in the job posting.