Administrative Coordinator

Provides support ensuring efficient operation of the department administrative needs. The Administrative Coordinator is the initial point of contact for the Legacy Center, interacting with internal staff and external users and visitors.

Responsibilities

• Manage daily office routines including handling initial internal and external communications, monitoring and re-ordering supplies, maintaining the office calendar, preparing reports, and executing special projects as assigned.
• Track departmental spending, reconcile purchasing card statements, and handle transactions with approved vendors.
• Assist with financial procedures, generate financial reports, and maintain necessary bookkeeping.
• Arrange meetings and provide support for physical and virtual events; arrange catering needs for internal events; provide general assistance to visitors with lodging and transportation issues.
• Support collections management and research use including basic inventorying and responding to basic reference requests.
• Assist with administration of temporary workers and work-study students.
• Arrange for staff travel and prepare and submit travel expense reports.
• Other duties as assigned.

Requirements

• Minimum of an Associate's Degree or the equivalent combination of education and work experience.
• Minimum of 1 year of experience.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work well with all levels of internal management and staff, and external visitors.

Preferred Qualifications

• Experience with academic institutional software such as WebFinance.

Pay

This position is classified as Non-Exempt, grade H. Compensation ranges from $18.89 - $28.33 per hour, varying based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Benefits

For information about benefits, please review Drexel’s Benefits Brochure.

Location: Queen Lane Campus - Philadelphia, PA