Administrative Coordinator

Downtown Nashville, TN / Fully Onsite

About The Opportunity

Our client is seeking a highly organized and customer-focused Administrative Coordinator to support membership operations, communications, and administrative functions. This part-time opportunity is ideal for a detail-oriented professional who enjoys working with people, managing data, and providing exceptional service in a collaborative environment. This assignment is scheduled for approximately 24 hours per week from September through December, with the potential for extension into 2027.

Responsibilities

• Process membership applications, account updates, and company roster changes.
• Generate membership invoices and process member payments accurately and efficiently.
• Maintain and update member records within a CRM system, ensuring data accuracy and completeness.
• Support data cleanup initiatives and identify opportunities for process improvement.
• Prepare reports, meeting materials, and departmental documentation.
• Coordinate scheduling, calendar management, and logistics for meetings and events.
• Monitor and respond to membership inquiries through shared communication channels.
• Assist with member communications, including updates, renewals, and engagement initiatives.
• Maintain current information on member-facing platforms regarding events and organizational news.
• Support event operations, including registrations, RSVP tracking, attendee lists, name badges, and onsite logistics.
• Provide administrative and operational support for special projects and peak activity periods.

Requirements

• 2-4 years of experience in administrative support, customer service, membership services, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Experience maintaining confidential and sensitive information with professionalism.
• Proficiency with Microsoft Office applications and business technology tools.
• Experience with Microsoft Dynamics CRM or other CRM platforms preferred.
• Strong customer service mindset with a proactive, solution-oriented approach.
• Ability to work collaboratively while demonstrating initiative and accountability.
• Event coordination or membership association experience preferred.

Pay

$22.00 - $26.00/hour

Schedule

Part Time Hours (24 per week)