Administrative Coordinator

About the Role

At CCMC, our Administrative Coordinator plays a crucial role in executing our company’s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people. The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills.

About The Community

Within this beautiful, master-planned community, you will find schools as well as parks and playgrounds equipped with slides, swings and tot lots. These parks are scattered throughout the community, making them accessible to all residents. We also offer our residents a basketball court, volleyball court, corn-hole, stocked lake, and a disc golf course.

Responsibilities

• Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools
• Open, log in and appropriately disseminate all incoming mail and deliveries
• Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines
• Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care
• Inventory, maintain and order office and janitorial supplies
• Participate in community events and meetings as needed

Requirements

• Professional and adaptable, with demonstrated good time management and organizational skills
• Ability to maintain the confidentiality of business matters
• Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
• Strong working knowledge of MS Office programs such as Outlook, Word, and Excel
• Able to communicate effectively orally and in writing, with high attention to detail
• Excellent telephone manner, with a commitment to the highest customer service possible
• Must be able to sit or stand for extended periods and attend community events as required
• Must have a valid driver’s license in the state of employment and reliable means of transportation (a personal vehicle may be required for certain responsibilities)
• Must be available to work a flexible schedule, including possible evenings and weekends, to meet the needs of the site as determined by the Community Manager
• Must pass pre-employment drug screen and background check
• If driving is or becomes a requirement, must maintain a clean motor vehicle report and current automobile insurance at statutory limits

Physical Requirements

• Lifting and Carrying: Occasionally lift and carry supplies or equipment up to 25 pounds
• Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events
• Manual Dexterity: Skills in using technology, including computers and mobile devices
• Driving: Ability to operate a vehicle to perform certain job functions

Benefits

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!

If you require reasonable accommodations during the application process or in performing the job duties, please email talent@ccmcnet.com so we can review next steps together.