Administrative (coordinator, accounting, HR, IT, other)

About the role

The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and a General Manager to ensure timely completion of client projects. This is an onsite, non-exempt position located in Ball Ground, GA, with a Monday through Friday schedule.

Responsibilities

• Enter new jobs in the Project Management System.
• Communicate schedules and requirements to field technicians.
• Receive, track, and save project paperwork into all systems (Spectrum, Smartsheet, SharePoint).
• Coordinate subcontractors: schedule work, request paperwork, and ensure all subcontractor requirements are met and filed into the appropriate company file.
• Order materials.
• Communicate with the field team for daily/weekly paperwork.
• Review, analyze, and act on daily reports.
• Assist Project Managers in proactively identifying upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues.
• Assist with obtaining all required paperwork and permits.
• Meet with managers weekly to push projects forward and assist as needed.
• Assist in the overall ownership of all projects.
• Generate project reporting/dashboards.
• Participate in project conference calls.
• Answer project questions from technicians, contractors, and clients.
• Provide customer service.
• Perform other duties as assigned.

Requirements

• 18 years of age or older.
• Must be able to pass a drug test and background check.
• Commitment to a work schedule.
• Construction knowledge (preferable but willing to train).
• Experience with Office Suite and knowledge of Google Docs.
• Smartsheet experience (preferable but not required).
• Self-starter with strong analytical, creative, and quick problem-solving skills.
• Highly organized and able to work well with individuals at all levels.
• Strong written, oral, and visual communication skills.
• Extremely organized with strong attention to detail.
• Able to work independently and as part of a team, and work well under deadlines.

Physical Demands

• Regularly required to sit, talk, and hear.
• Occasionally required to lift and/or move up to 50 pounds.
• Required to use hands to type, handle, or feel objects, tools, and computer controls.
• Specific vision abilities required include close vision and distance vision.

This is a list of the major responsibilities, duties, and physical demands required of this position and may not be all-inclusive.