ADMINISTRATIVE COORDINATOR 4 (ST MARY PARISH)
About the role
The incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report and document all activities accomplished.
Responsibilities
- Prepares, enters and edits Daily Work Reports for Highway Foreman and other maintenance unit staff which includes information on materials and equipment used as well as man hours spent.
- Ensures that each material used is properly noted on pickup sheets with location, date/time received and all equipment is properly recorded with correct equipment numbers, activity codes, and matching accomplishments.
- Checks daily work reports for the employees’ work hours, overtime, and compensatory leave earned and ensure that they are properly charged.
- Creates and maintains FMLA and Military leave buckets as well as schedule substitutions.
- Enters fuel, oil, and work orders and notifications information.
- Maintain inventory.
- Answering telephone calls from the public, filing complaints and ensuring customer needs are addressed in a timely manner with knowledge and understanding of roadway hazards/conditions, drainage problems or tall grass obstruction, traffic lights, and roadway closures.
- Assisting employees with time entry, training needs, and office related functions.
Requirements
Three years of experience in administrative services. Experience Substitution Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Qualifications
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Skills
None specified in the job posting.
Benefits
No specific benefits are mentioned in the job posting.
Pay
Not specified in the job posting.
Schedule
Monday-Thursday from 6:00 AM to 4:30 PM.