Administrative Clerk

Job Overview

Responsibilities

• Answering telephone calls, responding to emails, and managing client enquiries in a professional and timely manner.
• Scheduling client appointments, consultations, and job start dates for our painting teams.
• Preparing, sending, and tracking client quotes, invoices, and work orders.
• Maintaining organised and accurate digital and physical records for all projects and clients.
• Aiding with the ordering of office supplies and necessary project materials.
• Providing general administrative support to the management team and painting staff as required.
• Liaising with suppliers and subcontractors to ensure timely delivery of materials.
• Aiding with basic bookkeeping and data entry tasks to support the accounts department.

Qualifications

• Proven experience in an administrative, office support, or similar role.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills with a professional telephone manner.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional attention to detail and a high level of accuracy in all work.
• The ability to work independently and as a collaborative member of a team.
• A proactive and positive attitude with strong problem-solving skills.
• Previous experience within the construction or trade services industry is desirable but not essential.

Pay

The offered compensation for this role is between $45 - $55 USD per hour.

Schedule

This is a Full-Time position.