Administrative Budget Supervisor

To be considered for this position, candidates must be a current City Employee serving permanently in the title of Administrative Staff Analyst or have taken the most recent Administrative Staff Analyst civil service exam and be reachable for appointment from the resulting list.

About the role

The NYC Department for the Aging is dedicated to eliminating ageism and ensuring the dignity and quality of life of approximately 1.8 million older New Yorkers. The department seeks a dynamic, self-motivated, and detail-oriented Administrative Budget Supervisor to join the Bureau of Financial Services, reporting directly to the Senior Director of Budget Planning and Monitoring. This role focuses on budget preparation, planning, monitoring, and forecasting for the department.

Responsibilities

• Supervise, mentor, and evaluate a team of Budget Analysts responsible for the Agency's Personnel Services (PS), Other Than Personal Services (OTPS), and Subcontract budgets, grant budget planning, forecasting, financial analysis, and reporting, ensuring compliance with City fiscal policies and agency objectives.
• Manage the planning, monitoring, reconciliation, and modification of NYC Aging's PS, OTPS, and Capital budgets, ensuring accuracy, integrity, and fiscal sustainability of the Agency's operating and capital financial plans.
• Partner with the Senior Director of Budget Planning and Monitoring to develop, monitor, and forecast Administrative and Subcontractor budgets, providing strategic financial analyses and recommendations to support agency operations and long-term budget planning.
• Analyze budget performance by monitoring expenditures against approved budgets, identifying trends and variances, and recommending corrective actions to improve fiscal accountability and optimize resource allocation.
• Participate in technical budget activities including budget modifications, management of PS/OTPS Budget accruals, journal entries, monthly variance reports, quarterly spending plans, and other technical budget functions in the City’s Financial Management System (FMS).
• Partner with Procurement, Accounts Payable, and other units to reconcile purchase orders and resolve discrepancies.
• Track agency hires, separations, vacancies, pending staffing actions, and other information, providing updates to Budget management.
• Serve as a liaison with the Office of Management and Budget (OMB), preparing budget submissions, responding to fiscal inquiries and Q&A requests, and ensuring Personnel Services (PS) budgets align with staffing plans, funding levels, and organizational priorities.
• Prepare executive-level budget reports, financial forecasts, and complex ad hoc analyses using the City's Financial Management System (FMS), Excel, and internal reporting tools to support leadership decision-making and strategic financial planning.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following:

• Working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research.
• Management or methods analysis, operations research, organizational research, or program evaluation.
• Personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management.
• 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity, including supervising staff performing professional work in the areas described above.

OR

A baccalaureate degree from an accredited college and four years of professional experience in the areas described above, including the 18 months of executive, managerial, administrative, or supervisory experience.

Preferred Skills

• Minimum of five years of supervisory experience managing staff with direct reporting responsibilities.
• Advanced proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, complex formulas, and development of efficient, user-friendly financial spreadsheets.
• Extensive experience using Passport, Financial Management System (FMS 2 and FMS 3), and comprehensive knowledge of encumbrance and accrual processes.
• Ability to manage competing priorities, adapt to changing business needs, think critically, and develop practical solutions to complex financial issues.
• Strong interpersonal and collaborative skills with a proactive, flexible approach and a commitment to continuous learning and professional development.
• Excellent written and verbal communication skills with the ability to effectively engage diverse stakeholders at all organizational levels.
• Proven ability to prioritize workload, maintain exceptional attention to detail, and exercise sound independent judgment with minimal supervision.
• High level of professionalism, integrity, discretion, initiative, tact, and diplomacy when handling confidential and sensitive information.
• Graduation from an accredited college with a baccalaureate degree in finance or related field equivalent experience.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

Pay

$110,067.00 – $117,337.00