Administrative Asst. IPM

About the role

Provide administrative support to management and departmental staff. Prepare, maintain, and organize electronic and paper files, records, and reports. Assist with scheduling meetings, conference calls, and calendar management. Monitor and respond to emails, phone calls, and general inquiries in a professional and timely manner. Coordinate office logistics, including meeting preparation, supplies, and administrative requests. Prepare correspondence, presentations, reports, invoices, and other business documents. Maintain accurate records and perform data entry within company systems. Assist with onboarding, training coordination, and administrative support for departmental initiatives. Support operational projects and special assignments as directed. Maintain confidentiality of sensitive company and employee information. Work collaboratively with corporate departments and field teams to ensure timely completion of assigned tasks. Perform other administrative and operational duties as assigned.

Responsibilities

• Research, analyze, and recommend solutions to operational and administrative challenges.
• Utilize AI-enabled tools and technology to improve efficiency, streamline processes, and support business objectives.
• Create professional reports, presentations, dashboards, and communications for leadership and departmental use.
• Manage and organize information within SharePoint and other company platforms.
• Identify opportunities for process improvements and recommend practical solutions.
• Exercise independent judgment in prioritizing assignments and managing competing deadlines.
• Support executive and departmental initiatives requiring discretion, professionalism, and attention to detail.

Requirements

• A high school diploma is required.
• An associate's or bachelor's degree is preferred.
• A minimum of three years of experience in a professional corporate office environment is preferred.
• Demonstrated ability to work independently and proactively in a fast-paced environment with changing priorities.
• Strong critical thinking, problem-solving, and decision-making skills.
• Prioritized learning new systems, software, and technology quickly.
• Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint.
• Experience leveraging AI-based tools and digital technologies to improve productivity and workflow efficiency is preferred.
• Exceptional verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Qualifications

• The employment eligibility verification must be completed.
• Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.

Skills

• Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams, SharePoint)
• AI-enabled tools and digital technologies

Behaviors

• Independent and proactive work ethic
• Attention to detail
• Professionalism and discretion

Motivations

• Commitment to improving processes and efficiency
• Interest in using technology to enhance work
• Desire to support organizational goals

Education

• High school diploma
• Associate's or Bachelor's degree preferred

Experience

• Minimum of three years of experience in a professional corporate office environment

Licenses & Certifications

• Not specified

Benefits

Not specified

Pay

Not specified

Schedule

Not specified

Equal Opportunity Employer