Administrative Associate - SOM Pathology

Responsibilities

• Coordinating and managing faculty calendars.
• Organizing faculty meetings.
• Preparing and editing professional documents such as curriculum vitae (CVs), NIH biosketches, division communications.
• Aiding with clinical scheduling activities through Qgenda and supporting coordination of faculty schedules as needed.
• Potential duties include: coordinating faculty recruitment and onboarding activities, scheduling interviews, meetings, and recruitment visits, supporting faculty onboarding processes, organizing departmental and faculty events, supporting trainee and faculty conferences, assisting with asset management and inventory tracking activities, managing departmental paper mail, maintaining records and files, coordinating faculty travel arrangements and reimbursements.

Requirements

• One (1) year of clerical or administrative experience.
• High School diploma or GED.

Qualifications

• Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers.
• Demonstrates the ability to resolve customer problems.
• Technical expertise: understands the technical aspects of one’s job.
• Effectively uses Microsoft office products in order to produce reports and documents.
• Demonstrates the ability to learn and master the scheduling system.
• Coachability: Receptive to feedback, willing to learn and embraces continuous improvement.
• Accountability: Manages performance to meet expected results.
• Works to meet the internal/external customer requirements.
• Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer.
• Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation.

Other Information

Education Requirements: High School diploma or GED
Licensure/Certification Requirements: No licensure or certification required.
Professional Experience Requirements: One (1) year of clerical or administrative experience.