Administrative Associate - Service Department
ALL Family of Companies · Theodore, AL · 1 mo ago
On-siteAdministrativeFull-time
Essential Functions
- Answer multi-line incoming telephone and provide exceptional customer service
- Entry of purchase orders and service work orders into the fleet maintenance software program
- Monitor the preventative maintenance program and distribute schedules to appropriate personnel
- Monitor manufacturer and regulatory required inspections and distribute schedules to appropriate personnel
- Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued
- Variety of administrative tasks such as processing documents, faxing, filing, and data entry
- Maintain conformity to safety requirements and other regulations
- May assist with Parts inventory
- Other tasks as assigned
Skills And Experience Requirements
- Experience with heavy construction equipment is a plus
- Able to work in a fast paced environment and meet deadlines
- Able to work 40 hours a week and overtime as needed
- Able to use phone, computer and other office equipment
- Must have a working knowledge of Microsoft Office products
- Experience with NexGen maintenance software is a plus
Benefits
- Competitive wages
- Paid Time Off and Holidays
- Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance)
- 401(k) retirement plan with company match
About the Role
The Administrative Associate will support the Service Department by handling administrative tasks and ensuring compliance with safety and regulatory requirements.
Qualifications
This is a full-time, non-exempt position with comprehensive benefits package. Must be able to work 40 hours a week and overtime as needed.
Skills
- General office skills
- Heavy construction equipment experience (plus)
- Microsoft Office proficiency
- Experience with NexGen maintenance software (plus)
Benefits
- Competitive wages
- Paid Time Off and Holidays
- Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance)
- 401(k) retirement plan with company match