Administrative Associate - Per Diem

Responsibilities

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.
• Reviews and edits all written materials.
• Maintains the Administrative teams appointment calendars.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Prepares financial reports; department activities, travel, business expenses, etc.
• Maintains an organized, efficient filing system.
• Records, prepares and distributes meeting minutes as requested.
• Orders supplies and printing weekly.
• Affords cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Demonstrates the ability to be flexible and organize during stressful situations.
• Manages and operates equipment safely and correctly.

Requirements

• High School graduate.
• Microsoft Word, Excel, Outlook, and Power Point.
• Works on multiple projects.
• Strong written and verbal communication, and organizational skills.
• Requires 3+ years experience providing administrative support.
• Associate’s Degree preferred.

Qualifications

• Manual: Little or no manual skills/motor coord & finger dexterity
• Occupational: Some occupational risk
• Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force
• Physical Environment: Some exposure to dirt, odors, noise, human waste, etc.