Administrative Associate for Special Facilities Management

Position Information

Hiring Department: Special Facilities Management Job Location: El Paso, TX; On-site Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-exempt Earliest Start Date: As soon as possible. Salary: $34,320 annually

Statement of Duties and Responsibilities

Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual.
Prepares purchase requisitions and non-po vouchers; gets necessary document approvals and works with vendors.
Orders and monitors inventory and office supplies.
Organize and schedules production meetings.
Assists in the preparation of encumbrances and reconciliation reports
Maintains physical and digital filing systems.
Acts as a liaison for management by effectively interacting with faculty and campus personnel.
May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures.

Qualifications

• Education: High School diploma or equivalent and Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
• Preferred Qualifications: Associate's degree or equivalent from two-year College or technical school within area of assigned responsibility
• Bilingual in English/Spanish
• Strong customer skills and ability to coordinate multiple projects. Proficiency in computer applications.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

Additional Information

• Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
• The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager.