Administrative Associate

Position Summary

The University of Dayton Research Institute (UDRI) invites qualified applicants to apply for our Administrative Associate opening at our East River Road (ERR) facility in Dayton, OH! This positions primary responsibility will be to attend the reception desk, greet and direct visitors, and ensure security protocols are adhered to.

About the Role

This position is located at UDRI's East River Road (ERR) facility in Dayton, OH. The ERR administrative associate’s primary responsibility will be to attend the reception desk, greet and direct visitors, and ensure security protocols are adhered to. Additionally, the administrative associate, with limited supervision, will manage reservations and preparations for internal/external meetings, events, and tours in a high-paced environment.

Responsibilities

• Greet and direct visitors to appropriate departments
• Ensure security protocols are adhered to
• Manage reservations and preparations for internal/external meetings, events, and tours
• Ensure conference rooms are clean, stocked, and organized
• Order and maintain office and kitchen supplies
• Complete onboarding tasks for new employees
• Perform various administrative functions as assigned
• Interact professionally with contractors and customers
• Exercise discretion and good judgment

Requirements

• High School Diploma or GED
• 4+ years' relevant experience in an administrative role
• 1+ years’ of experience regularly scheduling/deconflicting meetings/events on the calendars of other staff members or facility spaces
• Experience with preparing for events, tours, or large meetings
• Full proficiency in MS Outlook, Word, Excel, and PowerPoint
• Organizational and time management skills to effectively manage various activities and ensure accurate task completion
• Ability to exercise independent thinking and problem solving
• Effective and clear written/verbal communication skills with customers/team members at all levels
• Ability to work as a team player, interacting with customers and personnel at all levels
• Ability to work independently, with little supervision, while adhering to documented processes, policies, and procedures
• Attention to detail
• Consistent, professional dress and manner

Qualifications

• U.S. Citizenship

Skills

• Professional interaction with contractors and customers
• Discretion and good judgment
• Proficiency in MS Office applications
• Organizational and time management skills
• Independent thinking and problem solving
• Clear written/verbal communication skills
• Teamwork and customer interaction
• Independence and adherence to processes
• Attention to detail

Benefits

Due to requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. Citizen.

Pay

Salary range: $XX,XXX - $XXXX per year

Schedule

Hours: Monday through Friday, 8:00 AM - 5:00 PM