Administrative Associate

About the role

Covia is seeking an Administrative Associate to support the Operations team at its McIntyre, GA location. The successful candidate will assist the Plant Manager, Plant Superintendent, and designated supervisors with various administrative tasks.

Responsibilities

• Coordinate and maintain effective office procedures and efficient workflow.
• Implement Corporate and plant-specific policies and procedures.
• Greet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant.
• Take actions authorized during the Plant Manager's and/or Operations Manager's absence to see that matters requiring attention are referred to the delegated authority or handled in a manner so as to minimize the effect of the Manager's absence.
• Cook up and direct incoming and outgoing mail and courier services.
• Maintain appropriate records and manage them per policy. Periodically purge files per the Records Retention Policy and Procedure.
• Compile daily, weekly, monthly, and annual reports of shipments and production.
• Ensure completion of weekly payroll process.
• Cook up onboarding of employees.
• Select and/or make recommendations for purchases of office supplies and equipment.
• Work with corporate purchasing to ensure plant materials paperwork is being processed and vendors are paid.
• Research and collect information in preparation for meetings, work projects and reports.
• Maintain environmental and safety reports.
• Participate in training provided by the Company.
• Accept responsibility without direct supervision.
• Exercise initiative and judgment and make decisions within the scope of assigned authority.
• Perform other projects and duties as assigned.

Requirements

• A high school diploma or equivalent required.
• 3 to 5 years of general administrative or reception experience required.
• Knowledge of MS Word and Excel.
• Computer skills demonstrated through prior work experience.
• Prior experience working in ERP system preferred.
• An AA or AS degree preferred.
• Strong decision making and problem-solving skills.
• Excellent communication skills.
• A professional manner.

Qualifications

• Commitment to Covia's core values: Safety, Team, Customers, Growth, and Courage.
• Ability to live the Life-Saving Rules.
• Experience building high-performing work teams.
• Experience focusing on customers.
• Experience demonstrating a growth mindset.
• Experience doing the right thing, always.

Skills

• Administrative skills.
• Office management.
• Customer service.
• Problem-solving.
• Communication.

Benefits

• Excellent Healthcare Benefits – medical, vision, dental.
• 401K with company matching and fixed annual contributions.
• Vacation + Paid Holidays.
• Disability, Life / AD&D.
• Employee Assistance Program.

Pay

Competitive salaries and advancement opportunities are offered.

Schedule

The schedule is flexible and can be discussed during the interview process.