Administrative Assistants

Job Summary

Administrative Assistants perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group/department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Responsibilities

• Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently
• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information
• Assist in planning department activities, manage meeting calendars, and make travel arrangements
• Track expenses, monitor and order supplies, and schedule maintenance repairs
• Remain knowledgeable of group/department policies
• May make contacts of a sensitive, complex, and confidential nature
• May work for one or several department professionals, division heads, officers, or managers

Job Levels

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

• Administrative Assistants, I: Performs routine tasks as directed and under close supervision. Requires little to no related experience. Entry-Level position in the Support track.
• Administrative Assistants, II: Completes routine tasks under moderate supervision. Requires at least 1 year of related experience. Intermediate Level position in the Support track.
• Administrative Assistants, III: Completes assignments with little supervision. May assist less-experienced team members. Requires 3+ years of related experience. Skilled Level position in the Support track.
• Administrative Assistants, IV: Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members. Requires 5+ years of related experience. Highly Skilled Level position in the Support track.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Administrative Assistants, I: Requires little to no related experience
• Administrative Assistants, II: Requires at least 1 year of related experience
• Administrative Assistants, III: Requires 3+ years of related experience
• Administrative Assistants, IV: Requires 5+ years of related experience

Preferences

• Experience supporting academic departments or faculty leadership
• Experience using enterprise systems such as Interfolio, Astra, CLSS, CourseDog, or similar platforms
• Experience coordinating meetings, events, and faculty searches
• Ability to manage confidential and sensitive information with discretion
• Strong problem-solving, organizational, and multitasking skills

Schedule

8am to 5pm

Pay Rate Range

$9.45 - $33.47