Administrative Assistant - West Central FS - Williamsfield, IL

PURPOSE AND SUMMARY STATEMENT

Provides customer service, marketing, and administrative assistance to the location manager and other personnel.

ESSENTIAL JOB FUNCTIONS

• Answers phone and communicates with appropriate personnel to resolve customer inquiries promptly.
• Pays close attention to detail, prioritizes work daily, and displays organization skills to keep up with continuously changing demands.
• Covers meetings, schedules, and prepares for meetings, as requested.
• Receives and records paid on accounts and prepares and balances daily deposits to the sales report. Ensures daily credit of deposits to the company’s bank account.
• Ensures accurate pricing and maintains a record of current price lists.
• Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer-based programs and software.
• Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
• Orders, maintains and reconciles inventory by reviewing shipping documents and bills of lading to verify products received/returned and transferred in/out and enter product movement.
• Captures physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
• Affords support to newly hired Administrative Assistants and assists in monthly customer statement distribution.

OTHER JOB FUNCTIONS

• Assists department managers and sales staff with marketing activities.
• Occasionally may be asked to drive and run local errands as requested.

REQUIREMENTS

• Normally requires an associate’s degree in a related field or equivalent and related experience to demonstrate:
• A high degree of professionalism and ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Good problem-solving skills and ability to work independently.
• Strong mathematical skills, computer proficiency, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• Must have a valid driver’s license and satisfactory driving record.
• Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.

BENEFITS

FS offers a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays. FS is dedicated to supporting the long-term financial well-being of our employees through a fully funded pension and a 401(k) plan with company matching to help you plan for retirement. Benefits eligibility may vary depending on position.