Administrative Assistant - Wausau, WI

Responsibilities

• Greet clients, vendors, subcontractors, and visitors
• Manage incoming and outgoing mail
• Order and maintain office supplies and equipment
• Schedule meetings and conference rooms
• Maintain company records and filing systems
• Aid with company events and employee activities
• Set up and maintain project files
• Support project managers and superintendents with administrative tasks
• Follow up on outstanding items and deadlines

Requirements

• High School diploma required; Associate degree preferred
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize tasks, manage multiple deadlines, and work independently
• Positive attitude with a willingness to learn and support a collaborative team environment
• Proficiency with Microsoft 365 (Outlook, Word, Excel, and Teams)
• Strong verbal and written communication skills with the ability to interact professionally with clients, vendors, subcontractors, and team members
• Prior administrative, office support, or construction industry experience preferred
• Must be a dependable and committed team player
• Experience with construction management software such as Procore is preferred but not required

Benefits

• 401k
• Profit Sharing
• Pto
• Health Insurance