Administrative Assistant - Washington Connections Academy

School Summary: At Connections Academy, helping students maximize their potential and meet the highest performance standards through a uniquely individualized learning program is at the core of our mission. Founded in 2001, Connections Academy delivers high-quality, highly accountable online education to students in grades K-12. Our schools are accredited by Cognia and recognized as Cognia Schools of Distinction. Washington Connections Academy (WACA) is a tuition-free, virtual public school serving students in grades K-12 statewide.

About the role

The Administrative Assistant is responsible for daily school administrative tasks such as answering phones and email, communicating and updating records and student information systems, assisting the principals and teachers with administrative tasks, and other duties as assigned. Additional duties include check mail, printing records, team mailing projects, professional development, or event preparation. School Office Operations hours are 8-4:30 or 7:30-4.

Responsibilities

• Data & Reporting: Entering data into the online student information systems, generating required reporting and school-specific form collection, preparing reports for teachers and administrators.
• Communication: Speak with parents and students, outbound communication via phone, online chat, and email with various stakeholders.
• Organization: Maintain clear logs of all communications with stakeholders, organize projects and reports on schedule, demonstrate ability to prioritize and manage multiple projects.
• Professionalism: Motivated, self-starter who can work independently and in a cross-functional team environment, excellent follow-up skills, excellent communication skills, both oral and written, excellent attention to detail, and proven time management and organizational skills.
• Additional duties: Assist school leadership with a wide variety of daily responsibilities, assist in the training and mentoring of new administrative assistants in records and general operating procedures.

Requirements

• Must be able to report to the office in Lacey, WA.
• Reside in the state of Washington.
• Team player track record, highly flexible, and with a demonstrated ability to work well in a fast-paced environment.
• Demonstrated strong technology skills (Microsoft Office, Google Suite products, synchronous classroom programs, data collection and examination tools).
• Excellent communication skills, both oral and written, with the ability to communicate effectively and appropriately with staff, students, and families from a wide range of cultural, ethnic, and linguistic backgrounds.
• Excellent attention to detail, with proven time management and organizational skills, especially when working independently.
• Demonstrated ability to work with colleagues to foster and encourage an inclusive work and school environment that is supportive of different groups of individuals, including people of different races, ethnicities, religions, abilities, genders, and sexual orientations.
• Student- and family-focused approach, with demonstrated ability to create an inclusive and culturally responsive classroom environment that supports and recognizes students of diverse backgrounds and identities.
• Ability to travel for one, possibly two, weeks at a time for key school events, including overnight travel (back-to-school training, state testing, graduation ceremony, marketing events, and field trips).
• Must be able to use a personal electronic device and email address for 2-step authentication.

Qualifications

Based on Experience and Education, the salary is $19.10 per hour. Washington Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.