Administrative Assistant to VP of Engineering

About the role

The position will be located in Rolling Meadows, IL. In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role.

Responsibilities

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving or answering mail.
• Affords assistance in maintaining the organization's collaboration electronic sites and folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments.
• Makes domestic travel arrangements and prepare expense reports.
• Affords assistance in event planning and activities of major organization initiatives and reviews.
• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Requirements

• Achieves the ability to obtain and maintain a DoD Secret (or higher) clearance.
• Exhibits the ability to use the Microsoft Office Suite and other software productivity tools.
• Exhibits the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow-through.

Qualifications

• Associate's degree with 6 years of experience, or Bachelor's degree with 4 years of experience; a High School diploma or equivalent with 8 years of experience may be considered in lieu of a completed degree.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.
• Experience in Concur.

Skills

• Articulate and possess excellent verbal and written communication skills.
• Possess strong interpersonal skills and be able to work amicably with a diverse work force.
• Possess a high level of initiative.
• Excellent time management skills and the ability to prioritize work.
• Exercise discretion and respect confidentiality concerning employee information and company records.

Benefits

• Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results.
• Employees in Vice President or Director positions may be eligible for Long Term Incentives.
• In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Pay

Primary Level Salary Range: $75,500.00 - $125,900.00

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.

Schedule

Travel: Yes, 10% of the Time