Administrative Assistant to the VP

Responsibilities

• Prepare correspondence and reports including gathering needed data.
• Tracks calendars, schedules appointments, and greets visitors.
• Performs routine administrative duties such as answering phone calls, filing, creating copies, coordinating mailings, faxing, scanning, etc.
• Captures notes during Academic Discipline Review Board (ADRB) hearings and emails results following.
• Maintains student records regarding attendance, discipline, and ADRB results.
• Attends various meetings, compiles notes during, and files meeting minutes after.
• Plans and coordinates special projects and campus events as assigned.
• Creates Letters of Appointment prior to the start of each semester and submits to payroll prior to the deadline.
• Communicates, plans, and coordinates Summer Camps for middle and high school age kids.
• Performs Backflow processing for Workforce Development.

Qualifications

• High school education with college business courses; associate degree preferred.
• Superior customer service skills with excellent interpersonal and communication skills in person, writing, over the telephone, and via email.
• Ability to assist students, parents, College faculty and staff, and all other individuals in a professional, confidential, and respectful manner.
• Self-starter with ability to work independently and as a team member.
• Ability to multi-task, excellent organizational and time-management skills, accuracy and attention to details.
• Displays a positive work attitude.

Required Experience

• Five years of increasingly responsible administrative assistant experience.
• Demonstrated computer experience.
• Customer service experience.

Benefits

• Medical, Dental, Vision, Accident, and Pet Insurance.
• Company paid Life/AD&D and Short/Long-term Disability.
• Health, Flexible, and Dependent Care Spending Accounts.
• Employee Assistance Program (Free).
• Tuition reimbursement of up to $2000 per year (Eligible after one year).
• 403(b) savings plan with matching contributions (Eligible on day one).
• Pension Plan (Eligible after 5 years of service).
• PTO: 15 days accrued in first year.
• Holidays: 10 paid plus a paid Winter Break (Christmas through New Years Day).