Administrative Assistant to the Vice Chancellor for Global Affairs

Job Summary

This Administrative Assistant to the Vice Chancellor for Global Affairs provides administrative and operational support to the Vice Chancellor for Global Affairs (VCGA) and the Office of Global Affairs. Reporting to the Vice Chancellor for Global Affairs, this role supports daily administrative operations.

Who We Are

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Key Responsibilities

• Manage calendar scheduling, meeting logistics, and coordination for the Vice Chancellor and Office of Global Affairs leadership.
• Coordinate meeting invitations, Zoom/Teams setup, room reservations, and event logistics.
• Gather, organize, and distribute meeting materials; track timelines to ensure timely preparation.
• Serve as a point of contact for the Office of Global Affairs, responding to inquiries and routing communications appropriately.
• Support travel coordination, expense reporting, and general office operations.
• Aid in procurement, requisitions, and office supply management.
• Support special projects, events, and initiatives led by the Vice Chancellor.
• Maintain and organize records for all MOUs across the Office of Global Affairs portfolio, including filing, tracking, and documentation.
• Log, monitor, and maintain an accurate database of active MOUs.
• Track MOU lifecycles, including initiation dates, renewal timelines, and expiration dates.
• Proactively identify expiring MOUs and support outreach efforts by notifying relevant partners and coordinating follow-up communications.
• Support communication with internal partners and external/global collaborators regarding MOU renewals and updates.
• Contribute to process improvements to ensure accuracy, consistency, and accessibility of MOU records.
• Collaborate with campus partners, academic units, and administrative offices to ensure alignment on global agreements and outreach.
• Support coordination with communications, IT/web teams, and data owners to maintain integrated systems and resources.
• Assist with events, outreach initiatives, and engagement efforts tied to global partnerships.
• Maintain confidentiality and handle sensitive information with discretion.
• Promote a collaborative, customer-focused office culture.

General Responsibilities

• Adhere to all University of Colorado and CU Boulder policies.
• Contribute to continuous improvement of administrative processes and systems.

What You Should Know

• Standard business hours with occasional flexibility for global coordination across time zones.
• This position offers a hybrid work modality with both on-site and remote work hours based on business needs.

Benefits

The hiring range for this position is $70,000-$85,000. Relocation is available for eligible candidates.

What We Require

• Bachelor’s degree from an accredited institution and 3+ years of professional administrative or operational experience
• An equivalent combination of education and experience may substitute

What You Will Need

• Strong organizational and project coordination skills with high attention to detail
• Ability to manage and maintain structured data systems (e.g., tracking databases, SharePoint, Excel)
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Demonstrated ability to handle confidential information with discretion
• Customer service orientation and professional interpersonal skills
• Demonstrated ability to learn new systems and tools

What We Would Like You to Have

• Experience supporting executive-level leadership
• Experience managing agreements, contracts, or partnership records
• Experience with website design, database and digital content management
• Experience working in higher education or a large, complex organization
• Familiarity with website content management systems and/or data visualization tools
• Experience with global programs, international partnerships, or higher education internationalization efforts