Administrative Assistant to the Ohio Executive Director

Responsibilities

• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Cookordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any organizational and statistical data as required.
• Maintain adequate office supplies.
• Cookordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide general administrative support services for the assigned office.
• Aid with tracking and reporting data for grant responses & Request for Proposals (RFPs) as assigned by the Director.
• Aid with schedule management and meeting planning as assigned by the Director.
• Perform other duties as requested.

Qualifications

• High School Diploma or GED equivalent required.
• 3 years of executive-level administrative work experience preferred.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Benefits

• Generous Time Off: 22 days of Paid Time Off + 11 paid holidays and half-day Fridays during the summer!
• Health and Wellness: Comprehensive healthcare packages for you and your family + Paid Parental Leave,
• Professional Growth: CEUs, ongoing training/education, student loan repayment program, and supervision hours,
• And So Much More: 401K and 401K matching, flexible hours, mileage reimbursement, and phone allowance!

Pay

Compensation: $48,000-50,000/yr.

Schedule

Not specified