Administrative Assistant to Settlements

Position Overview

The Administrative Assistant ? Settlements position at a top-tier personal injury law firm in Houston, TX supports a high-performing litigation team. The firm is nationally recognized for securing record-setting verdicts and settlements and is committed to aggressive client advocacy, integrity, and teamwork.

What We're Looking For

We're seeking a career-minded administrative professional who enjoys settlement support and legal administration. This is not intended to be a stepping stone into a paralegal or attorney role. The ideal candidate enjoys administrative work, thrives on organization and accuracy, and is looking for a long-term opportunity within a collaborative legal team.

What You'll Do

• Prepare and maintain accurate settlement disbursement statements.
• Audit and reconcile case expenses to ensure accuracy and completeness.
• Request, track, and organize lien, medical, and settlement documentation.
• Maintain accurate client and settlement information through detailed data entry.
• Communicate with clients regarding settlement status and respond to routine inquiries with professionalism and empathy.
• Track documents sent, received, and outstanding while keeping the settlement team informed of progress.
• Organize and maintain electronic and physical case files.
• Assist with administrative projects and departmental initiatives as assigned.
• Provide general administrative support including document preparation, scanning, filing, and correspondence.
• Ensure deadlines are met while managing multiple priorities in a fast-paced legal environment.

Qualifications

• 5-7 years of administrative experience, preferably within a law firm.
• Prior experience supporting settlement administration in a plaintiff personal injury practice is highly preferred.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Excellent organizational, analytical, and time management skills.
• Strong verbal and written communication skills with the ability to handle confidential and sensitive client matters professionally.
• Ability to prioritize competing deadlines while maintaining a high level of accuracy.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with QuickBooks is a plus, but not required.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Benefits

Paid overtime, generous bonuses, exceptional benefits package, free parking.

Contact Information

Please send your resume in Word format. Please reference job code 138192 when responding to this ad.