Administrative Assistant to PS Operations Directors

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do. L3Harris is the Trusted Disruptor in defense tech, delivering end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

About the role

This position will report directly to the PS Director of Operations and also provide administrative support to additional MSL Operations Directors. This role will collaborate with the Missile Propulsion (MP) sector and MSL segment executive assistants to support site events at the Huntsville Headquarters site and provide coverage during PTO and vacancies of other assistants.

Responsibilities

• Management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services, and support of communications to executives and customers.
• Frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies, requiring diplomacy and judgment to resolve conflicting needs and discretion in handling sensitive internal and proprietary data.
• Involvement in meetings where management-only discussions occur, requiring discretion.
• Maintaining an inventory of supplies with ordering authority, potentially including delegated buyer authority.
• Scheduling, calendar maintenance, and direct report coordination for the Director of Quality and Directors of Supply Chain Management.
• Support of HQ site events and functional meetings, including catering, coordination, room assignments, and stakeholder communications.
• Support for the Strategic Systems Huntsville-based group with customer events.
• Travel booking and expense reporting for leaders, with responsibility to monitor travel issues and changes.
• Functional team support, business rhythm, and performance data collection and dissemination.
• Assist in analyzing and establishing plans to meet key project objectives, identifying and resolving issues.
• Monitor and manage critical department and project information and schedules.
• Provide administrative guidance for activities within defined scope of responsibilities.
• Provide guidance and mentoring to other assistants.
• Effectively communicate with all levels of management and individual contributors.

Requirements

• High School Diploma or equivalent and a minimum of 4 years of prior relevant experience, or 2 years post-Secondary/Associates Degree with 0 to 2 years of prior related experience.
• Experience working in a large, complex, highly regulated corporate environment.
• Experience supporting leaders in a large, matrixed corporate environment preferred.
• Strong organization skills and attention to detail.
• Ability to multi-task with frequent interruptions and critical time constraints.
• High level of maturity and confidentiality relating to sensitive information.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

Preferred Skills

• Experience in a fast-paced, large corporate or aerospace and defense environment.
• Knowledge of Oracle MRP systems.
• SharePoint administration.
• Experience using Concur (for booking and expense reports).
• At least 2 years as a senior administrative assistant at a large corporation.
• Effectively work as a team member and establish cooperative working relationships.

Schedule

9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off.