Administrative Assistant – Title / First Legal

What You’ll Do (Key Responsibilities)

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules, chase down aging files, and order title gap searches.
• Maintain Systems: Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: Help file complaints/summons packages under tight deadlines, and assist Title Examiners and Legal Assistants with document retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

What You Bring (Qualifications)

• Experience: 2–4 years as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation experience is a massive plus).
• Tech Skills: Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• Mindset: Sharp attention to detail, great multitasking skills, and a knack for hitting strict deadlines in a high-volume environment.
• Education: High school diploma required; Degree or Associate's preferred.

Work Schedule

Full-time, Monday - Friday, onsite role.