Administrative Assistant - Temp to Perm

Responsibilities

• Collections and preparation of operating reports.
• Ensures proper handling of telephone and messages.
• Initiates preparation of Management Reports, committee reports, and meeting notices.
• Maintains, updates, and coordinates resident information in computer database.
• Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet and requests office supplies and equipment.
• Prepares and distributes mail, prepares accounts payable invoices, stamps and codes invoices, sets up meetings, and updates packages with new memos and policies.
• Coordinates receipt of closing statements or warranty deeds, and sends to corporate A/R to change name and address for maintenance coupons.
• Maintains inventory of common areas keys, transmitters, and key fobs for residents.
• Keeps track of packages and updates them as required.
• Prepares resident information packages requiring Board approval.
• Follows safety procedures and maintains a safe work environment.

Requirements

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Intermediate proficiency in Microsoft Windows software.
• Strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management, and communications skills.
• Self-starter with excellent communication, interpersonal, and customer service and telephone skills.

Skills

• Physical demands include ability to lift up to 50lbs.
• Standing, sitting, walking, and occasional climbing.
• Working at a personal computer for extended periods of time.
• Talking on the phone for extended periods of time.
• Auditory and/or visual emergency alarms.
• Extended/flexible hours, weekends, and attending Board meetings as required.
• Driving when necessary.

What We Offer

• Full comprehensive benefits including medical, dental, vision, time off, paid holidays, and a 401k with company match.
• Occasional travel may be required to attend training and other company functions.

Disclaimer

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.