Administrative Assistant, Team Business Operations / Sport

League One Volleyball (LOVB) is reimagining women's sports. Launched in 2019, our company is a mission-led sports performance, training and media enterprise that will change the game of volleyball in the USA and empower new generations of female athletes. It is a groundbreaking time for volleyball in the U.S. with our historic triple Olympic Gold medals in Women's Indoor, Beach and Sitting Volleyball. Volleyball is already the #1 most played girls' youth sport, with 38M current and former players today. Of major sports, it's the only one that is women-first (~90% of players are female). But the volleyball market has been almost entirely missed by traditional sports investors, brands, and media. LOVB is capturing this opportunity by creating a strong club business, and from that built-in audience and fandom, is creating the best Pro League in the world and a digital ecosystem that will connect all aspects of LOVB. This community-up approach will drive participation and fandom, while enabling greater empowerment for girls and young women living this amazing sport.

In this role, you will join a mission-driven, roll-up-your-sleeves team of innovators and builders who have come together to change the paradigm of professional volleyball and women’s sports.

About the role

The Administrative Assistant, Team Business Operations & Sport provides high-level administrative, operational, and project coordination support to the Vice President of Team Business Operations and the Chief of Sport. This role serves as a critical partner in helping both leaders effectively manage priorities, coordinate cross-functional initiatives, and execute league operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced, evolving environment. Success in this role requires exceptional communication skills, sound judgment, strong organizational abilities, and the capacity to manage multiple priorities while maintaining a high degree of professionalism and confidentiality.

Responsibilities

• Executive & Administrative Support
  • Provide comprehensive administrative support to the Vice President of Team Business Operations and Chief of Sport.
  • Manage complex calendars, schedule meetings, and coordinate priorities across multiple stakeholders.
  • Coordinate domestic travel arrangements, prepare itineraries, and process expense reports.
  • Prepare correspondence, presentations, reports, meeting agendas, and other executive materials.
  • Monitor action items and ensure timely follow-up on key initiatives and commitments.
  • Serve as a primary point of contact for administrative requests across both functional areas.
• Project & Operational Coordination
  • Coordinate and track cross-functional projects, deliverables, timelines, and key milestones.
  • Maintain project plans, action trackers, and status updates to support organizational priorities.
  • Partner with internal departments and team operators to facilitate collaboration and ensure timely execution of initiatives.
  • Assist in gathering information, preparing reports, dashboards, and recurring operational updates.
  • Support department planning, budgeting, and operational processes as needed.
• Meeting & Committee Management
  • Coordinate recurring meetings including Team President meetings, functional working groups, committee meetings, and office hours.
  • Prepare agendas, meeting materials, presentations, and supporting documentation.
  • Record meeting notes, document decisions, and distribute action items and follow-up communications.
  • Monitor completion of assigned action items and maintain meeting documentation.
• League Events & Workshop Support
  • Assist with the planning and execution of league meetings, workshops, and special events.
  • Coordinate event logistics, registration, travel, vendor communication, venue needs, catering, and meeting materials.
  • Support onsite event operations to ensure a high-quality participant experience.
  • Assist with post-event follow-up, documentation, and evaluation.
• Communications & Documentation
  • Maintain departmental operating manuals, playbooks, templates, policies, and shared resources.
  • Organize and manage files, presentations, and documentation within shared platforms.
  • Assist in drafting and distributing league communications to clubs, team operators, and internal stakeholders.
  • Ensure documentation remains current, organized, and easily accessible.
• Additional Duties
  • Coordinate information requests from teams and internal departments.
  • Assist with preparing executive reports, presentations, and briefing materials.
  • Identify opportunities to improve administrative processes and operational efficiencies.
  • Support special projects and other initiatives as assigned.

Requirements

• Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with exceptional attention to detail.
• Proven ability to work independently while effectively collaborating across multiple departments.
• Demonstrated ability to exercise sound judgment, discretion, and maintain confidentiality when handling sensitive information.
• Advanced proficiency in Google Workspace, Microsoft Office Suite, and project management or collaboration tools (e.g., Asana, Monday.com, Smartsheet, Airtable, or similar).

Qualifications

• Bachelor's degree in Business Administration, Sports Management or a related field.
• 3+ years of experience in executive administration, operations, project coordination, sports administration, or a related field.
• Experience coordinating meetings, events, travel, and cross-functional projects involving multiple stakeholders.
• Experience preparing presentations, reports, and executive-level communications.

Work Environment & Physical Requirements

Comfortable working in a dynamic, fast-paced startup or professional sports environment with shifting priorities.