Administrative Assistant | Support Center | Days

Onvida Health · Yuma, AZ · 2 days ago

Administrative$19.08/hrFull-time

Responsibilities

Provides efficient, effective management support to department(s) including prepares documents in an organized, accurate, legible, and confidential manner to include follow up if deemed necessary.
Schedules and maintains of Director's calendar on a daily basis and coordinates Director's events and meetings.
Screens and distributes mail for Directors or Designees and performs and responds on Director's correspondence and reports.
Develops new office procedures as needed.
Organizes and maintains all files and records accurately, handles confidential information and/or compiles statistics utilizing analytical data including coordinates tracking of mandatory/safety training and licensure/certification for staff and unit to meet state and regulatory agency standards.
Compiles statistics and designs presentations.
Cohorts competencies for department personnel.
Maintains confidential personnel files.
Prepares agenda, meeting minutes, and supporting materials for teams, committees, and/or council meetings by assists facilitator(s) in carrying out follow-up actions; maintains meeting records/files.
Ensures that reports, studies, and other materials requested by team(s)/committee(s)/Council(s) are prepared.
Attends and actively participates as appropriate in all meetings and subgroups; attends and participates in designated staff and/or committee meetings as a team member.
Affords assistance in facilitating meetings in absence of Director.
Affords assistance in ensuring compliance with bylaws, policies, procedures, compliance guidelines.
Participates and supports quality assurance, performance improvement programs and processes.
Maintains all time and attendance activities for department(s) to accomplish accurate and timely completion of payroll.
Affords assistance in maintaining budgetary expenses including purchases supplies, equipment and capital items for unit(s).
Processes check requests for reimbursements, continuing education and subscription renewals accurately and timely.
Maintains adequate level of supplies in a cost-effective manner.

Requirements

3+ years related experience

Qualifications

Essential: HS Diploma/GED

Other Information: Required

Skills

Highly organized and detail-oriented

Excellent communication and interpersonal skills

Ability to manage multiple tasks and prioritize effectively

Strong analytical and problem-solving abilities

Proficient in Microsoft Office Suite

Ability to maintain confidentiality

Effective time management and organizational skills

Benefits

Comprehensive health insurance plans

Retirement savings plan

Flexible work schedule

Professional development opportunities

Employee wellness programs

Community involvement and volunteer opportunities

Professional networking and mentorship programs

Continuous learning and growth opportunities

Competitive compensation and benefits package

Opportunities for advancement within the organization

Supportive and collaborative work environment

Access to local recreational facilities and events

Discounted healthcare services

Subsidized parking and transportation options

Flexible spending accounts for healthcare and dependent care

On-site fitness center and wellness programs

Family-friendly policies and accommodations

Annual performance reviews and feedback

Professional development workshops and seminars

Employee resource groups and affinity networks

Flexible work arrangements and remote work options

Employee assistance programs and counseling services

Health and wellness initiatives and incentives

Professional development and career advancement opportunities