Administrative Assistant | Support Center | Days

Summary

The Administrative Assistant provides high-level, independent administrative support by conducting research, preparing statistical reports, handling information requests, attending meetings, and completing various projects, and acts as a liaison for the executive director and medical director between board members, physicians, staff, other healthcare organization representatives, patients, patient family members, government and regulatory agencies, professional associations, vendors, and the news media; provides general office and clerical work; coordinates meetings; handles confidential information.

Responsibilities

• Provides efficient, effective management support to department(s) including preparing documents in an organized, accurate, legible, and confidential manner to include follow up if deemed necessary.
• Schedules and maintains of Director's calendar on a daily basis and coordinates Director's events and meetings.
• Screens and distributes mail for Directors or Designees and performs and responds on Director's correspondence and reports.
• Develops new office procedures as needed.
• Organizes and maintains all files and records accurately, handles confidential information and/or compiles statistics utilizing analytical data including coordinates tracking of mandatory/safety training and licensure/certification for staff and unit to meet state and regulatory agency standards. Compiles statistics and designs presentations.
• Captures competencies for department personnel.
• Maintains confidential personnel files. Prepares agenda, meeting minutes, and supporting materials for teams, committees, and/or council meetings by assists facilitator(s) in carrying out follow-up actions; maintains meeting records/files.
• Ensures that reports, studies, and other materials requested by team(s)/committee(s)/Council(s) are prepared.
• Attends and actively participates as appropriate in all meetings and subgroups; attends and participates in designated staff and/or committee meetings as a team member. Assists in facilitating meetings in absence of Director.
• Affirms compliance with bylaws, policies, procedures, compliance guidelines.
• Supports quality assurance, performance improvement programs and processes.
• Maintains all time and attendance activities for department(s) to accomplish accurate and timely completion of payroll.
• Assists Director in maintaining budgetary expenses including purchases supplies, equipment and capital items for unit(s).
• Processes check requests for reimbursements, continuing education and subscription renewals accurately and timely. Maintains adequate level of supplies in a cost-effective manner.
• Performs other duties as assigned.

Requirements

• Essential: HS Diploma/GED
• Required: 3+ years related experience

Qualifications

• Excellent organizational and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in Microsoft Office Suite.
• Strong attention to detail and confidentiality.
• Experience with scheduling and event coordination.
• Knowledge of healthcare regulations and compliance.

Skills

• Administrative support
• Project management
• Office administration
• Meeting coordination
• Confidentiality and data security
• Healthcare regulations and compliance

Benefits

• Comprehensive health insurance
• Paid time off and holidays
• Professional development opportunities
• Flexible work schedule
• Employee assistance program

Pay

Min = $19.08 Mid = $23.37 Max = $27.66

Schedule

REGULAR FULL TIME 80.00 Hours Every Two Weeks Shift: Days