Administrative Assistant - Sunbelt Supply

About the role

Provides comprehensive secretarial, clerical, and administrative support to departments, functional groups, and/or executive leadership. Manages daily administrative operations, including handling inquiries, overseeing data entry, generating reports, and coordinating general office services. This role ensures efficient workflow, supports departmental objectives, and contributes to the overall effectiveness of the team or business unit.

Responsibilities

• Provide assistance to the operations and administrative teams.
• Complete and maintain spreadsheets (Excel) to assist with various operational tracking and duties.
• Maintain test reports, ensuring accurate and timely completion of reports.
• Assist with the completion of job quotations.
• Manage vendor selection, pricing, and delivery of branch services such as office supplies.
• Track and update time for associate's hours, vacation, sick time, and personal days.
• Coordinate the assignment of office space, computers, and equipment.
• Act as liaison to corporate office for accounts payable, human resources, Workers' Compensation, and billing issues.
• Prepare documents, memos, general correspondence, reports, and other materials including PowerPoint presentations.
• Initiate routine and some non-routine correspondence.
• Collaborate and partner with peers within business and other functions.
• Schedule meetings, team meetings and events (internal and external).
• Maintain up-to-date calendar.
• Maintain and order department office supplies.
• Process invoices for payment.
• Coordinate candidate interview process (e.g., scheduling, communication, etc.).

Qualifications

• Minimum of a high school diploma.
• 2 – 5 years of administrative experience, or equivalent number of years of education and experience.
• Excellent organizational skills preferred.
• Ability to sit and perform data entry tasks for extended periods.
• Needs to be able to work quickly, and more importantly, accurately, to minimize errors.
• Strong Excel experience required, along with knowledge of other Microsoft products such as Word and PowerPoint.
• Ability to work independently without constant management, as well as the ability to communicate and work effectively with others.
• Strong verbal and written communication skills are required.
• SAP Business One experience preferred, but not required.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to draft routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume.
• Proficient in the use of standard office equipment such as computers, phones, fax machines and copiers.

Physical demands & work environment

• Frequently required to stand
• Frequently required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Continually utilize visual acuity to read technical information and/or use a keyboard
• Occasionally required to lift/push/carry items up to 25 pounds
• Occasionally work near moving mechanical parts
• Occasionally work around fumes, airborne particles, or toxic chemicals
• Occasionally exposure to outside weather conditions
• Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)
• This role operates in a professional office environment, and standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

Benefits

• Medical, Dental & Vision Insurance with multiple plan options
• Company-paid Life and Disability Insurance
• 401(k) with company match
• Health Savings & Flexible Spending Accounts
• Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
• Employee Assistance Program (includes 3 free counseling sessions)
• Identity Theft Protection at discounted rates

This response is AI-generated, for reference only.