Administrative Assistant, Sumner House Senior Club (52924)

Essential Duties And Responsibilities

• Interact/greets center members and guests, support all programming at the center, and assist with home delivery meal services.
• Answer telephones and assist with calls.
• Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center.
• Create, maintain, and follow up with maintenance tickets through the NYCHA portal.
• Accept lunch deliveries, assist with meal service, and clean up afterwards.
• Supports the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits.
• Helps to coordinate special programs and events.
• Coordinate with community agencies to provide legal, public, mental health, social, and other educational/recreational courses at the center.
• Participates in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.).
• Assists with fliers, newsletters, bulletin boards, etc.
• Conduct client registration and create new membership ID cards.
• Aid in fundraising activities, including receipts and spreadsheets.
• Aid in documentation and input into the program database.
• Maintain monthly recreational log.
• Aid in and maintain all required documentation of the fundraising receipts and expenses.
• Create Purchase orders for supply needs through our Yardi system.
• Aid in Information & Referral.
• Plan and/or lead recreational/educational trips or events.

COMPETENCIES

• CPR/AED certification preferred (must be obtained within 6 months of hire)
• Food Handler certification preferred (must be obtained within 6 months of hire)
• Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons
• Computer skills required, with ability to learn database maintenance
• Ability to read, write, and speak English
• Ability to work independently
• Commitment to the organization’s mission, vision, and values
• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
• Commitment to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)

Qualifications

• High School graduate or equivalent, and specialized training or skills in recreational activities or two years of experience in a community, group work, or teacher environment