Administrative Assistant, Student Success Services & Legal

Position Summary

Candidate must reside in San Diego, CA
With general supervision, provides administrative and operational support to various departments and their leadership, staff, and internal stakeholders.

Responsibilities

• Provides administrative and operational support across multiple teams in a shared services capacity.
• Supports invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status as needed.
• Affords contract processing, including routing documents for review and signature; does not draft contracts or provide legal review.
• Supports AVPs and leaders, including coordinating meetings and managing logistics.
• Captures onsite events and meetings, including room reservations, food orders, and general event logistics.
• Coordinates travel coordination and conference registrations, including bookings, registrations, and related documentation.
• Serves as backup administrative support for other teams as needed to ensure continuity of operations.
• Responds to routine inquiries and provides general administrative assistance to staff and stakeholders.
• Maintains organized records, files, and documentation related to assigned administrative tasks.
• Serves as backup administrative support for other teams as needed to ensure continuity of operations.
• Supports preparation, formatting, proofreading, and editing of legal documents, including assembly, collation, pagination, and distribution both electronically and in hard copy.
• Maintains and retrieves electronic and physical files, including mail and other documents, assists with document routing, signature coordination, mail transmissions and special preparation and handling.
• Prepares materials and supports coordination of various team meetings.
• Performs other administrative duties as assigned.

Requirements

• Education & Experience: Bachelor’s degree in any field preferred. Three (3) years relevant experience in an administrative support role. Preferred experience supporting a department within a university setting, experience in legal setting a plus.
• Competencies/Technical/Functional Skills: Demonstrated ability to work effectively as a collaborative team member, contributing to shared goals and day-to-day operations. Strong organizational skills with attention to detail, accuracy, follow through, and the ability to manage multiple priorities. Ability to build positive working relationships and communicate effectively with a diverse group of internal stakeholders. Working knowledge of office administration practices, systems, policies, and procedures, including purchasing, supplies, and basic inventory processes. Ability to problem solve routine issues, gather information from standard sources, and follow established procedures. Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint); experience with enterprise systems preferred. Demonstrated professional judgment, accountability, and reliability in completing assigned tasks. Ability to work independently while supporting a cooperative, service-oriented environment in a fast-paced setting with changing priorities. Ability to handle sensitive, confidential, and legally privileged information with discretion and professionalism.

Location

Remote, Candidate must reside in San Diego, CA
Some Travel Required; occasional local travel within the greater San Diego, CA area for events or administrative support to National University on-site locations

Pay

The base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

Schedule

Not specified