Administrative Assistant Student Life

Position Summary

The Administrative Assistant of Student Life supports the Vice President of Student Life in leadership and management of Student Life. This position performs a variety of administrative duties for the Division of Student Life. Successful performance of duties requires the individual to interact with staff, faculty, students, and parents/family members in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

Essential Functions

• Provide administrative support to the Vice President of Student Life, including calendar management, appointment scheduling, travel scheduling, etc.
• Serve as the primary contact for callers and visitors to the Vice President’s office and the Division of Student Life, referring individuals to the appropriate office, if necessary.
• Support the division by performing routine administrative duties of all departments under the direction of the Vice President of Student Life.
• Maintain a system for recording expenses which includes but is not limited to department invoices and budgets.
• Prepare presentations, board reports, staff programming, and other forms of communication to ensure the delivery of complex material and provide it in understandable and actionable information.
• Conduct research, gather, and assemble data for reports and prepare drafts as requested.
• Perform other duties as assigned.

Requirements

• 1-2 years of related experience required.
• A High School Diploma or equivalent required.
• An Associate’s Degree or Bachelor's Degree preferred.
• Higher education experience preferred.
• Effective interpersonal and communication skills are required.
• Must be proficient in Microsoft Office, particularly Word, Excel, and PowerPoint with the ability to adapt to other technology and software packages as required.
• Must possess the ability to work independently as well as part of a team in a professional and confidential manner.
• Must possess the ability to manage and meet deadlines with attention to detail while performing in a fast-paced environment.
• Must project a positive, professional, customer-focused image for the university.
• Affinity with the overall mission of the University of Saint Mary.

To Apply

Submit a cover letter, resume and contact information for at least three current professional references. Saint Mary is an Equal Opportunity Employer.

Questions

Email human resources at hr@stmary.edu

Pay

N/A

Schedule

N/A

Benefits

The University of Saint Mary offers all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.