Administrative Assistant Sr - Surgical Hospital

About the role

The Administrative Assistant Sr supports senior level department heads within assigned areas, supervising other clerical and administrative support staff as needed. This role coordinates the completion of complex projects, providing advanced level departmental administrative support, creating presentations, managing calendars, telephones, records, minutes, correspondence, filing, and faxing.

Responsibilities

• Provide advanced level departmental administrative support
• Create PowerPoint presentations
• Maintain calendars, telephones, records, minutes, correspondence, filing, and faxing
• Coordinate the completion of complex projects
• Perform other duties as needed

Requirements

• Associate's Degree or two years of college required
• Minimum five years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting
• Knowledge of medical terminology preferred
• Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access)
• Excellent communication skills
• Operate and troubleshoot basic office equipment required for the position
• Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction
• Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision
• Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position
• Licensures and Certifications: Valid Driver's License required at time of hire

Qualifications

• Knowledge of medical terminology preferred
• Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access)
• Excellent communication skills
• Operate and troubleshoot basic office equipment required for the position
• Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction
• Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision
• Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position
• Licensures and Certifications: Valid Driver's License required at time of hire

Skills

• Knowledge of medical terminology preferred
• Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access)
• Excellent communication skills
• Operate and troubleshoot basic office equipment required for the position
• Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction
• Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision
• Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position
• Licensures and Certifications: Valid Driver's License required at time of hire

Benefits

Loma Linda University Health is a Seventh-day Adventist, faith and values-based Christian institution. Candidates must understand and embrace the mission, purpose, and identity of Loma Linda and its affiliated entities. We are an equal opportunity employer committed to the principles of diversity. We provide equal opportunities in all aspects of the employment process to every individual, regardless of gender, race, color, age, national origin, ancestry, physical or mental disability, marital or veteran status, genetic information or any other characteristic protected by law. In addition, we will provide reasonable accommodations for otherwise qualified individuals requesting an accommodation due to a disability. If you need a reasonable accommodation in the hiring process, please notify Human Resource Management.

Pay

Details about pay are not specified in the job description.

Schedule

Details about schedule are not specified in the job description.